Santa Clarita Valley Alcoholics Anonymous Guidelines for Yearly Convention - Who is responsible for what?

The Fellowship of Santa Clarita Valley where Karla Brada was murdered by one of its members puts on a Convention every year For AA members with Al-Anon and Alateen participation. To protect the participants and make sure they do not get sued for anything that may happen at the event, they have set up certain guidelines from a 15 member committee. The committee protects AA entities, maintains anonymity, distributes any funds left over and handles security at the event (http://scvaaconvention.org/images/SCV_CONVENTION_GUIDELINES_amended_May_...).

Some of the highlights are:

Protection of Whistleblowers, document retention and destruction, paying of debts

Whistleblower Policy: Any and all volunteers on the Convention Committee are encouraged to come forward with credible information of illegal practices or violations of these adopted policies. Any person reporting such violations can do so anonymously and the SCV Convention of AA, Inc insures that the identity of the person reporting the violation will be protected and kept confidential avoiding any retaliation. Suspected violations should be reported directly to the Convention Chairperson as soon as possible without restriction. If the Convention Chairperson is considered suspect of any violation then it may be reported to any member of the Steering Committee that the person reporting feels safe doing so with to be addressed by the Steering Committee as soon as possible. (Amended May 16, 2010)
d. Written Document Retention and Destruction Policy: the Steering Committee will house and maintain copies of all records of minutes, agendas, treasury reports and any other significant documents within the corporate records. At a minimum, the SCV Convention must keep books and records relevant to its tax-exemption and its filing with the IRS. The safe keeping of these documents shall be monitored under the shared supervision of the Secretary and the Treasurer respectively. (Amended May 16, 2010)
e. Upon the winding up and dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to a nonprofit fund, foundation or corporation which is operated exclusively for charitable, educational purposes and which has established its tax exempt status under section 501 (c) (3) of the Internal Revenue Code. If the organizations in section 22 qualify under section 501 (c) (3) of the Internal Revenue Code, it is hereby directed that the remaining assets be distributed under section 22 above. (Amended October 21, 2006, May 16, 2010)

Paying funds left over to Al-Anon, AA Area 93 Committee, District 7 in Area 93, Hospitals & Institutions Committee, GSO and the SCVAA Intergroup

First: Al-Anon Family Group shall share in the $5,000.00 based on the actual percentage of all Al-Anon Family Group registrations compared to the number of total registrations for the convention, (Pre-Registrations and On-Site Registrations.)

Second: The remaining balance of the $5,000.00 shall be distributed 10% to District 7; 10% to Area 93 Committee; 10% to SCV Hospitals and Institutions; 20% to G.S.O. New York; 50% to SCV Central Office of A.A. Funds in excess of $5,000.00 shall be deposited into the Contingency Fund.
(Amended October 21, 2006, October 19, 2007, December 13, 2007, October 17, 2008)

Security Chairperson
Security Chairperson is responsible for the personal safety of every attendee and guest of the convention (including fundraisers) by insuring the safe conduct of every single person involved; will work closely with the Venue Chairperson to insure that convention facilities or any vendor’s property are never threatened wherein the SCV Convention AA, Inc. could be found liable; will secure the attendance of Annual Convention Meeting. Members of the Security Committee will wear special identification badges and will be available to provide assistance to conventioneers

Entire Guidelines can be viewed: http://scvaaconvention.org/index.php/about-us/guidelines.html
PDF of Guidelines: http://scvaaconvention.org/images/SCV_CONVENTION_GUIDELINES_amended_May_...

SCV CONVENTION OF AA INC
C/O: BENJAMIN BENEDETTI
26951 RUETHER AVE STE B6
SANTA CLARITA, CA 91351-2477

EIN: 200383598
Ruling Date: 01/2005
NTEE: F21 - SUBSTANCE ABUSE PREVENTION
ERI NTEE: F21 - SUBSTANCE ABUSE PREVENTION

2011 05/31/2012 990EZ Initial Return $30,590
2010 04/13/2011 990EZ Initial Return $32,008
2009 04/15/2010 990EZ Initial Return $27,733
2008 04/13/2009 990EZ Initial Return $26,074
2006 09/11/2007 990EZ Replicated $21,365

Source: http://www.eri-nonprofit-salaries.com/index.cfm?FuseAction=NPO.Summary&E...